Job Opening: Special Assistant, New York State Homes and Community Renewal

 Special Assistant

Position in: Albany, NY

 New York State Homes and Community Renewal (HCR) fosters the creation and preservation of high-quality affordable housing, while working strategically to revitalize neighborhoods and communities throughout the Empire State. Under the leadership of Governor Andrew M. Cuomo and Commissioner RuthAnne Visnauskas, HCR is a vibrant, innovative agency that integrates and leverages New York State’s housing resources. We have offices in New York City, Albany, Buffalo and Syracuse, and employ a diverse workforce of professionals who are hard-working and committed to serving low- and moderate-income families. Our mission is far reaching, encompassing single and multifamily housing finance, home improvement, rent regulation, housing subsidies, and community development. We partner regularly with a variety of public and private stakeholders. 

 Achieving this mission requires a wide range of skills and backgrounds in public policy, administration, real estate, architecture, finance, law and many other areas of expertise. We seek to provide a workplace environment that is productive, flexible, accountable, ethical and caring. Our employees are empowered to make a difference where they live and work. We offer competitive pay and a comprehensive benefits package, including paid leave, health, dental, vision, retirement and family-friendly policies. 

 HCR’s Mission and Goals:

·      Partner to improve and preserve New York State’s homes and communities

·      Finance and leverage resources to create and preserve safe, decent and affordable housing for the States low-moderate income individuals and families

·      Support the revitalization and economic growth of the State’s destressed communities and neighborhoods

·      Increase compliance with rent laws and regulations to protect the legal rights and obligations of tenants and owners: and

·      Proactively enforce rent regulations and identify potential fraud.

 New York State Homes and Community Renewal (NYSHCR) consists of all the major housing and community renewal agencies of New York State, which were recently merged and integrated under a single management structure. 

 The Office of Community Renewal (OCR)is one of four program offices within NYSHCR. The OCR’s mission is to administer a combination of State and Federal funding resources to develop or support programs that provide decent housing, a suitable living environment, and expand economic opportunities for low and moderate-income persons.

 Position Summary:OCR is seeking a team member to fill a unique new role as a Special Assistant that provides support for OCR programs and office operations. The Special Assistant will be responsible for data management, preparation of reports and advanced administrative tasks.

Duties:Under the general direction of the President or OCR senior staff members, the Special Assistant will: 

  •   Manage data by monitoring accuracy and timeliness of updates in databases.

  •  Prepare reports as needed and prepare templates for common reporting needs.

  • Review and prepare data from multiple sources to prepare consolidated reports and spreadsheets.

  •  Prepare and edit fillable forms.

  • Serve as a liaison with agency IT resources for online applications and other technology needs.

  •  Draft memos, correspondence, narrative reports, procedural manuals, written instructions, presentations, informational flyers or other documents as needed.

  •  Special projects and general office-related support and assistance as needed.

  •  Carry out routine office activities such as answering and routing phone calls, copying, transcription, filing, data entry, handling incoming and outgoing e-mail, and mail, and other tasks as needed.

This job description is not intended to be all inclusive and employee will be expected to perform other reasonably related duties as assigned.

Minimum Qualifications and Desired Skills:

The ideal candidate for this position will be a highly organized problem solver and excellent writer. The candidate will have an affinity toward technology, ease in learning new software and natural attention to detail.

 ·      Bachelor's degree in humanities or business field plus two (2) years of work experience in housing, grants or project management position. Candidates with significant work experience and the required data management skills will be considered. 

·      Demonstrated experience performing administrative duties with speed and accuracy without immediate and constant supervision;

  • Ability to communicate effectively both orally and in writing with attention to detail and professionalism in all communications;

  • Knowledge of Internet and ability to research and retrieve information;

  • Data management, database navigation experience;

  • Experience with reporting software such as Crystal Reports and building SQL expressions and formulas;

  • Ability to distill data into graphic formats such as informational brochures, infographics and presentations;

  • Experience with desktop publishing software, designing informational brochures or infographics;

  • Comprehensive experience with Microsoft Office. Specifically: Word, Excel, and Access.

 Instructions for Applicants:

Applicants must include a cover letter and resume for review.Resumes not accompanied by a cover letter will be deemed incomplete and will not be considered.

 Applicant must describe in a cover letter how the applicant meets the minimum qualifications, and how the work experienced outlined in the accompanying resume relates to the available position. Applicant are also encouraged to use the cover letter as an opportunity to identify specific skills, including knowledge of software or database systems that may be useful for this position.

What we offer: 

·      Exciting opportunity to be part of New York’s resurgence to greatness;

·      Extensive benefits package including paid leave, excellent health, dental, vision and retirement benefits; 

·      Promotional opportunity for dedicated professionals. 


TO APPLY, please send resume and cover

Please include the name of the position that you are applying for in the subject line.

 New York State is an Equal Opportunity Employer (EOE)